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Admin Assistant - US Investment Bank

Hong Kong
Job Type
8 Sep 2022
A well-established US investment bank is looking for an administrative assistant for the Investment Banking division supporting a team of senior executives

  • Manage complex and detailed calendars including setting up internal and external meetings / conferences
  • Provide administrative support to regional and global visitors
  • Screen incoming calls and determine the level of priority, whilst using caution in distributing information and redirecting calls in a professional and appropriate manner
  • Coordinate travel arrangements including visa application, process reimbursement claims, prepare detailed itineraries and ensure accurate delivery of plans to travelers
  • Process expense claims and invoices for team members and ensure all guidelines are followed
  • Coordinate onboarding arrangements for new staff including system set up, phone and office supply arrangment
  • Bachelor degree holder
  • At least 3 years of relevant senior executive support experience from financial institutions, ideally a front office team
  • Ability to work in a fast-paced environment and demonstrate willingness for new responsibilities or increased workload
  • Strong command in MS Excel, Word and PPT
  • Good command of written and spoken English and Chinese
  • Team player with good attitude and close attention to details
  • Strong communication and organisation skills, ability to engage proactively with senior management
  • Ability to meet tight deadlines with minimum supervision
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  • Job Reference: 707121286-2
  • Date Posted: 8 September 2022
  • Recruiter: Morgan McKinley
  • Location: Hong Kong
  • Salary: On Application
  • Sector: Banking & Financial Services
  • Job Type: Permanent