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Office Manager & EA - FTC - Professional Services

Job Type
8 Sep 2022
Office Manager & EA - FTC - Professional Services£70,000CityMy client, an established Professional Services company based in the City, are looking for an experienced Office Manager who is confident providing ad-hoc EA support. The successful candidate will be confident overseeing the day-to-day running of the office, ensuring health and safety is adhered to and confident managing the Receptionist. This role is a 12 month fixed term contract to start immediately.Office Management Duties:
  • Liaise with building management to ensure effective coordination of office maintenance and arranging external contractors
  • Manage the office budget, identifying opportunities to reduce cost
  • Implement and maintain office admin systems and procedures
  • Supervise the Office Administrator
  • Manage external suppliers for cleaning, stationary, furniture etc.
  • Manage H&S policies, training and assessments
  • Manage fire safety, coordinating wardens, organising equipment testing and risk assessments
EA Duties:
  • Provide EA support to the CFO and HR & Operations MD
  • Diary management and scheduling meetings
  • Provide support to two EU non-executive directors including arranging meetings, preparing travel itineraries, completing expenses and reporting
  • International travel bookings and itineraries
Essential requirements:
  • Experienced in office management within professional or financial services
  • Experienced in providing PA support at C-Suite level including full diary and travel management
  • Experience managing office budgets
  • Health and safety experience and knowledge
  • Excellent written and verbal communication skills
  • Proficiency of MS Office
  • Ability to juggle multiple tasks and project manage
  • Self-motivated, proactive and highly organised
Desirable requirements:
  • Experience operating desk and room booking software in a hot-desking work environment
  • Experience with events coordination
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  • Job Reference: 707317319-2
  • Date Posted: 8 September 2022
  • Recruiter: Morgan Spencer
    Morgan Spencer
  • Location: London
  • Salary: £70,000
  • Sector: Executive Positions
  • Job Type: Permanent